Recover design and permissions
Map forms, views, agents, roles and document relationships. Establish who owns design access and the production application.
Domino & Notes Application Support
The approval process outlived the person who built it.
A Notes database may hold much more than documents: approval rules, departmental knowledge and years of decisions. AIONDATA helps recover how the application works and scope a maintainable next chapter.
Keep the work moving
Start with the part
your business relies on.
Application owners maintaining custom Domino databases, departmental workflows and Notes-dependent processes.
An agent stops running, an approver changes roles or a department needs a web experience. Replacing the forms before understanding security, document relationships and workflow rules can break the process behind them.
Support the existing workflow
Trace the failed approval, scheduled agent or external handoff. Test with the roles and document states that matter to users.
Connect or rebuild deliberately
Evaluate the interfaces available on the installed release and whether a selected workflow should stay, gain a new interface or move.
What useful progress looks like
An approval request that reaches the right person.
A request stalls after a role change and nobody can tell whether the rule, agent or access setting caused it.
Illustrative engagement. Scope and acceptance criteria are agreed for your environment.
- Trace the document state, roles and agent execution.
- Test the scoped correction with permitted and denied users.
- Verify routing and preserve the required decision history.
The acceptance checkThe representative requests follow the agreed approval route, keep their history and remain inaccessible to unauthorized roles.
Choose the change that earns its place
Keep, improve
or move forward.
Where AI could help
Search or summarize approved documents while preserving document-level access. AI should not infer approval authority or silently route restricted material to a wider audience.
AI is an optional improvement, assessed against a specific task and measurable outcome.
When to retain and improve
Keep applications with valuable process logic when design ownership and a maintainable environment are available.
When to consider modernization
Consider a phased workflow move when user access needs, maintainability or obsolete dependencies outweigh the value of the existing design.
A concrete first engagement
Know what you have.
Know what comes next.
A Domino application inventory and workflow assessment, distinguishing application logic from mail and infrastructure responsibilities.
A paid assessment with scope, access and fee agreed before work starts. You receive findings, an ownership map, prioritized options and a proposed next phase.
Discuss an assessmentUseful details to bring
- Domino/Notes releases and application inventory
- Design access, agents and security roles
- The approval or document process needing attention
Missing details are part of the assessment. Please start with what you know about the system and the business problem.
Tell us where the work gets stuck
Bring the problem.
We’ll work through the options.
A recurring error, an integration that needs attention or an application without an owner. Tell us what is happening and what needs to work next.
We confirm delivery fit and responsibilities for your version, module and environment before proposing work. Ongoing care specifies covered systems, working hours, response targets and escalation.
Independent engineering does not extend manufacturer support or replace vendor licensing. Please do not include credentials or customer records.
info@aiondata.ioDiscuss HCL Domino / Notes
You do not need all the technical details to start.
Before we begin
Questions worth asking.
Do you migrate email?
This offer leads with custom applications and workflows. Mail migration is a separate scope requiring its own inventory, retention and cutover decisions.
Can we expose a Notes application to newer tools?
Potentially. The installed release, application design, supported interfaces and access controls determine what is possible.
AIONDATA provides independent engineering services. Product names identify the systems discussed and do not imply vendor endorsement.